Materials Management

The Materials Management Team is responsible for organizing and providing access to Widener Library's uncataloged and in-process holdings. The Team ensures that newly received materials are stored safely while awaiting cataloging, and then routed efficiently for cataloging and processing. Materials Management strives to make all materials available promptly upon request.

Policies and Procedures
Patron Requests
	Creating Item Records for HULPR Requests (PDF)   -- Revised 5 January 2004    --describes item record creation for circulating uncataloged materials received in HULPR; they only have bibliographic and holdings records in Aleph.
	Processing Items Received in Aleph (PDF)    --describes item record creation for newly received materials; used for both converted orders and native Aleph orders
	Entering Notify Information into the Order Record for Material On Order (PDF)    --describes proper annotation of the order record to ensure that patrons are notified as soon as an item becomes available
	Updating the Item Record for Items that have Already Circulated for a Prior Request (PDF)    --describes essential item record coding to allow an uncataloged item to circulate for a subsequent request
	Generating Paper Notices for Borrowers Without Email (PDF)    --describes how to use the Aleph Circulation module to generate a paper notification for borrowers without email
	Processing Multiple Requests for the Same Item (PDF)    --describes how to place multiple borrowers in queue for a single item
Cataloging Stacks
	Shelving Uncataloged Materials on Aleph System Numbers
Work Aids
	Identifying and Processing "Catalog Review" Materials (PDF)    --describes 1) how staff can identify Catalog Review materials if they encounter these records during their work, and 2) what fields need to be updated when they are cataloging one of these items
	Items Module: Item List Header Configuration (PDF)    --recommended configuration for Materials Management staff
Important Contacts
	Collections Emergency (617.240.2500): Wet Books  /  Disaster Preparedness
	Widener Library Access Services -- Circulation Desk & Phillips Reading Room
	Harvard Depository -- (508.481.3224)    --call to verify that specific barcodes have been accessioned into their inventory system
Locating Requested Materials
	At Other Institutions: OCLC Code List of Participating Institutions http://www.oclc.org/contacts/libraries/